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Posted: Friday, October 27, 2017 12:09 AM

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Executive Director
BOMA Utah
Salt Lake City, UT 84101

Job Description

Executive Director of the Building Owners and Managers Association of Utah, (“BOMA Utah”). Full-time, independent contractor position.

POSITION PURPOSE: The Building Owners and Managers Association of Utah is an organization composed of approximately 200 commercial real estate professionals whose members own or manage over 75 million square feet of downtown and suburban commercial properties and facilities in Utah. The membership collectively represents all facets of the commercial real estate industry including service providers. BOMA Utah is a 501(c)(6) nonprofit organization serving the advocacy, education and networking needs of commercial real estate professionals in the state of Utah. It was established with the primary purposes of: (i) to provide a united body representing the commercial real estate community in related issues; (ii) to maintain and increase the level of professionalism in the real estate industry; and (iii) to keep its membership in tune with current issues concerning the real estate market; regulatory and legislative affairs, trends in marketing or specific building maintenance needs.

The Executive Director is responsible for all advocacy support, administrative, event planning, and communication activities of BOMA Utah.

APPLYING:
If interested in this position, please send a cover letter, resume and three (3) references addressed to the BOMA Utah Executive Committee at Admin@BOMAUtah.org or mail to PO Box 13967, Ogden, Utah 84412. Deadline for applications will October 13, 2017. Start date for this position will be determined by Executive Committee, but no later than January 1, 2018.

Responsibilities

DUTIES AND RESPONSIBILITIES:
Industry Activities:
• Represent BOMA Utah or assist officers or directors in representing BOMA Utah at meetings regarding legislative or regulatory matters.
• Serve as the BOMA Utah representative at industry coalition meetings.
• Prepare issue advocacy materials (manage and distribute annual Utah Legislative session updates)
• Recruit new members into BOMA Utah through networking local industry meetings, and other opportunities. Prepare information on local business for the purpose of attracting new members.
• Send membership information to prospective members.
• Report BOMA Utah activities to BOMA International.

Event Planning:

• Coordinate the details and planning of BOMA Utah meetings and events. Arrange for food/beverages at BOMA Utah meetings.
• Handle the logistics for all BOMA Utah events, including securing venue, arranging for food/beverages, arranging for the appropriate AV equipment, creating/sending all marketing materials, taking reservations, name tags, collecting registration fees, making payments to vendors, etc. Assist the BOMA Utah’s Events & Member Relations Committee in planning events, including developing themes, topics, etc.
Meetings:
• Prepare and send out Board of Directors, Committee, and member meeting notices; track meeting attendance.
• Prepare all materials for the Board of Directors.
• Coordinate preparation of the pertinent meeting agenda with the Board President or Committee Chair.
• Manage meeting minutes with Board Secretary and distribute as necessary.

Communication:
• Draft and send BOMA Utah notices.
• Draft press releases and distribute.
• Research relevant industry issues on behalf of the members; publish and disseminate as needed.
• Oversee all aspects of the website including updating, event and calendar creation
• Oversee and maintain updated information on social media platforms to include Facebook, LinkedIn and Twitter.

Accounting:
• Maintain BOMA Utah’s bookkeeping and accounting duties, including depositing and issuing checks, preparing and sending invoices, preparing payables reports, creating and maintaining event budgets, collections, assisting Treasurer with Board reporting, maintaining all documentation for tax preparation and financial statements, and filing/keeping current entity.
• Control expenditures in compliance with Board approved budgets.
• Pay the Association’s bills in a timely manner and maintain the financial stability and integrity of the Association.
• Manage cash flow and reserves to obtain maximum yield on cash in bank, consistent with the Association’s investment policy.
REPORTING RELATIONSHIPS:
• The Executive Director reports to the BOMA Utah President and Board of Directors. Events & Member Services Manager reports to the Executive Director as well as to the Board of Directors. Each are independent contractors

Qualifications

PRE-HIRING REQUIREMENTS:
• Education and Experience: A four-year undergraduate degree with at least two years of relevant work experience or 5+ years in Association Management is required. CAE preferred. Experience or education in commercial real estate, government affairs, or non-profit administration is required. Basic knowledge of accounting is required.

• Knowledge & Skills:
 Ability to interact professionally with a wide-range of personalities; professional persuasiveness.
 Ability to work with and support volunteers who have demanding schedules in fulfilling their corporate responsibilities.
 Ability to project the image of an industry leader at networking events, regulatory hearings, and other public gatherings, through verbal and non- verbal communication.
 Ability to assertively discuss, protect, and press forward the agenda of the BOMA organization at networking events, regulatory hearings, and other public gatherings.
 Professional image and manner; networking skills.
 Strong organizational and project management skills.
 Excellent command of the English language; strong writing and editing skills.
 Strong attention to detail.
 Negotiation skills.
 Strong knowledge of Microsoft Office programs. Knowledge of Publisher and some graphic design experience is a plus.
 Intrinsic motivation, professional assertiveness, and the ability to keep projects moving forward with little supervision.
 Ability to efficiently manage multiple requests and frequently shifting priorities.
 A service-oriented, “can-do” attitude.

MANAGEMENT/ADMINISTRATIVE FUNCTIONS:
• Administer the business of the Association. Serve as the stimulus for innovation by and progress of the Association.
• Hire, with Board approval, train and maintain adequate staff personnel for the execution of authorized programs. Contract for professional services, where appropriate.
• Acquire and maintain capital equipment necessary for the efficient operation of the Association.
• Provide the means and mechanics for the conduct of the Association official business including all elections, meetings and educational offerings. (“Means and mechanics” includes providing meeting space and facilities, administrative assistance, correspondence and record-keeping, etc.)
• Administer and monitor services to members and the community as created and authorized by the Board of Directors/Executive Committee.
• Physically maintain custody, and assure security of all official Association documents and records for as long as legally required.
• Serve as publisher of all Association publications and remains accountable for format, content, financial stability and distribution
• Plan and assure execution of general membership, Board and committee meetings on a sound legal, financial and parliamentary correct basis. Assure that all meetings are well-organized and utilize members’ time most efficiently and effectively.
• Work to increase membership in the Association and to widen the Association’s influence as an authoritative, responsible institution in its jurisdictional area.
• Seek and continually improve the effective working relationships with governmental officials and regulatory agencies. Assist elected officials by supplying the information necessary for policy decision making.
• Obtain legal counsel with Board approval to advise on matters of Association business and proposed activities whenever required or appropriate.
• Work in concert with other organizations with shared concerns to leverage the effectiveness of Association activities.
• Maintain a personal continuing education program devoted to association management and increased professionalism of the Executive Director and staff.
LONG RANGE PLANNING
• Attempt to anticipate, based on the best available information, appropriate new members services plus trends or development in the profession and in society generally which will affect the Association and its members. Recommend to officers and committees the best and most appropriate courses of action based on knowledge, experience and information.
• Determine projected costs of all Association activities and develop probable and necessary sources and amounts of income. Continually seek sources of non-dues revenues that are consistent with IRS regulations and the Association’s policies.
• Serve as the “fabric of continuity” for maintenance of established, proven Association policies and programs. Participate in civic activities and institutions.
SHORT RANGE PLANNING
• As budget administrator, assist the Association Treasurer in preparation of the annual budget for appropriate approval.
• Make certain that the Executive Committee and Board of Directors is continually apprised of pertinent issues, shifting or conflicting priorities and member needs and concerns, and is provided complete and accurate financial information.
• Establish schedules and facilities for all Association activities, including meetings, seminars and publications.

This document covers the most significant duties performed but does not exclude other occasional work assignments not mentioned. Independent Contractor pay range $60K - $80K DOE

• Location: Salt Lake City, Salt Lake City Area

• Post ID: 15477492 saltlakecity
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